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Defining GL Code for Expense A/C

Reference : 23887

(V 02.00.06-00)

Support has been provided to define GL Code definition of Account 'Expense', which will be considered while posting Accounts payable vouchers.  

Steps to create Expense GL Code:

  1. Access Invoicing module.

  2. Select Actions - GL Code.

  3. System displays GL Code definition search window as shown below.

Figure 1.0

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  1. Click Add to display GL Code detail window.

Figure 1.1

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  1. Define ID and Description.

  2. Select the Account type as 'Expense'.

  3. Define segments for the GL Code definition.

Figure 1.2

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  1. Click OK to save the settings and exit.

Table 1.1 GL Account definition and GL Code Consideration with effect to version 02.00.06-00

Transaction / Accounting Scenario

GL Account definition Considered from Item Edit window

Invoice - GL Code Definition

  • For the cost of an item (including Misc. Charges) when Sub rented  on a Purchase Order.

  • For the cost of an item (including Misc. Item) when added on a Misc. Purchase Order.

  • For the Non- capitalised Misc. Charges which are added to an Inventory PO.

Expense A/C

 GL Code Definition of type "Expense''.