Get VFS Auth for Additional Invoices

Get VFS auth for additional invoices for a PSO, if the first invoice is already posted

Details

If you have a PSO, which has its invoice already posted, we may have two possible scenarios related to any additional/subsequent invoices.

• Order was edited to add new items/modify quantity of items, and thus the total amount on the modified order increased.

• Some items from the original order were returned, and thus the total amount on the modified order decreased.

In both the situations, the system will seek a fresh VFS authorization on the new total amount, which will subsequently be invoiced and posted.

Note: The ‘Ship Complete’ flag should be false.

Prerequisite: An existing PSO for which invoice is already posted.

Sample Workflow

1. Open any existing Part Sale Order for which an invoice has already been posted.  

   1. Original amount on the order is $24.30

   2. Invoice ID is INV-172.

2. Modify the order – to either increase or decrease the new final total amount.

   1. For Example: Some items in the original order, which were not shipped earlier can be shipped now.

3. Invoice this modified order. VFS will seek for an auth automatically.

   1. Here the authorization will be sought only for difference amount ($24.30).

   2. Invoice is generated in the background and can be seen in the Invoice list window for the Order. Invoice ID is INV-175. However, the invoice is not posted.

4. Modify the order once again – return some parts so that there is a negative amount reflected in the invoice.

5. Invoice this modified order. VFS will seek for an auth automatically.

   1. Here the authorization will be sought only for credit amount ($-8.10).

   2. Invoice is generated in the background and can be seen in the Invoice list window for the Order. Invoice ID is INV-176. However, the invoice is not posted.

6. Modify the order once again – add some Misc. charges. This increases the total amount again. 

7. Invoice this modified order. VFS will seek for an auth automatically.

   1. Here the authorization will be sought only for credit amount ($13.50).

   2. Invoice is generated in the background and can be seen in the Invoice list window for the Order. Invoice ID is INV-177. However, the invoice is not posted.

Figure 70: List of Invoices generated for Order ID [CO319147]