ESIP Change In Functionality

Reference: 20784

(V 01.00.94-00)

Table of Contents

ESIP Functionality

Considering the line level POID for the ESIP process

Now, while processing ESIP with Vendor Invoices having multiple Purchase Orders, system will consider the Line Level ID’s for the Purchase Orders present. If no PO ID is present in the PO ID column for the Purchase Order Lines in the Vendor Invoice File, then system will consider the PO ID present in the header as the PO ID for the lines present.

Considering PO ID while creating Voucher

Now, system will allow the user to create vouchers having multiple Purchase Orders via ESIP. On creating the vouchers with multiple PO’s system will always consider the PO ID from the first line of the Vendor Invoice.

Support for PO ID contains search while processing ESIP

Now, while performing search during ESIP process, system will search for the Purchase Orders using the contained search method. If any unique Purchase Order is located, then the same will be considered for the ESIP process and if multiple Purchase Orders are present with the searched PO ID, then system will consider the same as Out of Tolerance.

Validation of Critical and Other Charges during ESIP Process

Now, while processing ESIP, system will consider the Critical and Other Charges which are present only in the currently processed Vendor Invoice. The Critical and Other Charges Tolerance will be directly validated by comparing the configured amount of these charges in vendor tolerance Configuration.

Detail Lines Total Tolerance validation in ESIP process

Now, with effect to the support of considering multiple Purchase Orders for a single vendor invoice while processing ESIP, the validation of Detail Lines Total will not be done.  

Scenarios in which Vendor Invoices are considered as Out of Tolerance are:

1. If a single Vendor Invoice contains with Purchase Orders from multiple vendors.

2. Vendor Invoice with multiple Site Purchase Orders.

3. Vendor Invoice contains any vouchered Purchase Order.

4. Vendor Invoice contains any non received status Purchase Order.

New column ”r;PO Number” in ESIP Reconciliation Detail - Out of Tolerance Report

A new column ”r;PO Number” has been now added in the ESIP Reconciliation Detail - Out of Tolerance Report as shown below, which will display the ID for the Purchase Orders which are added to the vendor invoice.

Figure 1.0